Governance & Transparency

1. Legal Status and Registration

Drupalers Association Pune is a non-profit organization registered under Section 8 of the Companies Act, 2013, Government of India.

• Corporate Identification Number (CIN): U85302PN2024NPL231014
• Darpan ID: MH/2024/0419210
• Registered Address: Ravet, Pune – 412101

2. Board of Directors

Our operations are overseen by a dedicated Board of Directors who volunteer their time and expertise to guide the association towards its mission. The Board ensures adherence to legal and ethical standards, strategic planning, and effective resource utilization.

Rahul Shinde

Director

Nikita Aswani

Director

Sushil Hanwate

Director

Piyuesh Kumar

Director

For more detailed information about our directors, please refer to our About Us page.

3. Roles and Responsibilities

Effective governance relies on clear roles and responsibilities. Key roles within Drupalers Association Pune include:

• Board of Directors: Strategic oversight, financial stewardship, legal compliance, and mission alignment.
• Program Team: Planning, organizing, and executing events and educational initiatives.
• Community Outreach Team: Engaging with the broader Drupal and open-source communities, fostering partnerships.
• Volunteer Coordinators: Managing and supporting our dedicated volunteers.

Each role is designed to contribute to the efficient and transparent operation of the association.

4. Core Working Groups

Our activities are driven by various core working groups, each focusing on specific areas to achieve our mission:

• Events & Programs Group: Responsible for organizing DrupalCamps, monthly meetups, and workshops.
• Sponsorship & Partnerships Group: Manages relationships with sponsors and seeks new collaborations.
• Marketing & Communications Group: Handles public relations, website content, and community engagement.
• Volunteer Management Group: Recruits, trains, and supports volunteers for various activities.

These groups operate collaboratively, reporting to the Board of Directors to ensure alignment with overall objectives.

5. Decision-Making Process

Drupalers Association Pune is committed to a transparent and inclusive decision-making process.

• Board Meetings: Key strategic and financial decisions are made by the Board of Directors through regular meetings, with minutes recorded and accessible internally.
• Working Group Autonomy: Working groups have autonomy to make operational decisions within their defined scope, with significant decisions escalated to the Board.
• Community Input: We actively seek feedback from our community members through surveys, open forums, and direct communication channels to inform our decisions.
• Consensus & Voting: Decisions are primarily sought through consensus. Where consensus is not reached, formal voting procedures are followed as per the association's bylaws.

6. Financial Transparency

We are committed to transparent financial management. All funds received, whether through event registrations, workshops, or donations, are utilized solely for the promotion of our stated objectives as a Section 8 company.

• Annual Audits: Our financial statements are subject to annual audits by independent auditors.
• Annual Reports: Summaries of our financial performance and activities are made available in our annual reports.
• Utilization of Funds: Funds are primarily allocated to support community development, education, and open-source technology promotion initiatives.

For detailed financial statements and annual reports, please contact us directly.

7. Compliance and Regulations

Drupalers Association Pune adheres strictly to all applicable laws and regulations governing non-profit organizations in India. This includes, but is not limited to:

• Companies Act, 2013: Compliance with all provisions related to Section 8 companies.
• Income Tax Act, 1961: Adherence to tax regulations applicable to non-profit entities.
• Foreign Contribution (Regulation) Act (FCRA), 2010: (If applicable) Compliance with FCRA for foreign contributions.
• Data Protection Laws: Adherence to privacy and data protection norms as outlined in our Privacy Policy.

8. Policy Documents

To ensure clarity and accountability, Drupalers Association Pune operates under a set of comprehensive policy documents:

• Privacy Policy: Outlines how we collect, use, and protect your personal data. View Policy
• Terms of Service: Details the terms and conditions for using our website and services. View Policy
• Speaker Agreement: Defines the responsibilities and expectations for speakers at our events. View Agreement
• Refund and Cancellation Policy: Information regarding refunds and cancellations for events and services. View Policy
• Code of Conduct: Our guidelines for fostering a safe, inclusive, and respectful community environment. View Code

9. Ethical Conduct and Code of Conduct

We are committed to fostering a respectful, inclusive, and ethical environment within our community and during all our events. Our Code of Conduct outlines the expected behavior for all participants, volunteers, and stakeholders.

• Promotion of diversity and inclusion.
• Zero tolerance for harassment or discrimination.
• Commitment to fair and equitable practices.

You can find our full Code of Conduct here.

10. Grievance Redressal Mechanism

Drupalers Association Pune has established a clear mechanism for addressing any grievances or complaints from members, participants, or the public.

• All complaints will be treated with confidentiality and addressed promptly.
• A dedicated committee or designated individual is responsible for investigating and resolving grievances.

For any grievances, please contact us at [email protected] or refer to our Contact Us page for more options.

11. Future Transparency Commitments

Drupalers Association Pune is continuously striving to enhance its transparency and accountability. Our future commitments include:

• Exploring options to publish detailed annual financial reports and audit statements on our website.
• Increasing public access to minutes of Board meetings (while respecting confidentiality of sensitive matters).
• Regularly soliciting and publishing community feedback on our operations and initiatives.
• Developing a more comprehensive online resource center for all governance-related documents.

We welcome suggestions from our community on how we can further improve our transparency efforts.

12. Contact for Transparency Inquiries